{"id":56226,"date":"2020-07-27T19:05:11","date_gmt":"2020-07-28T00:05:11","guid":{"rendered":"https:\/\/legacy-fm.com\/?page_id=56226"},"modified":"2024-08-10T15:45:05","modified_gmt":"2024-08-10T20:45:05","slug":"executive-assistant-project-administrator","status":"publish","type":"page","link":"https:\/\/legacy-fm.com\/es\/executive-assistant-project-administrator\/","title":{"rendered":"Executive Assistant-Project Administrator"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; custom_padding_last_edited=&#8221;on|tablet&#8221; disabled_on=&#8221;off|off|off&#8221; admin_label=&#8221;Hero Section&#8221; _builder_version=&#8221;4.16&#8243; background_enable_color=&#8221;off&#8221; use_background_color_gradient=&#8221;on&#8221; background_color_gradient_stops=&#8221;rgba(0,0,0,0) 0%|rgba(0,0,0,0) 98%&#8221; background_color_gradient_start=&#8221;rgba(0,0,0,0)&#8221; background_color_gradient_end=&#8221;rgba(0,0,0,0)&#8221; background_color_gradient_end_position=&#8221;98%&#8221; 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header_2_font_size_phone=&#8221;30px&#8221; header_2_font_size_last_edited=&#8221;on|phone&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2 style=\"text-align: center;\">Executive Assistant \/ Project Administrator<\/h2>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.16&#8243; background_color=&#8221;#ffffff&#8221; custom_padding=&#8221;|30px||30px|false|false&#8221; border_radii=&#8221;on|12px|12px|12px|12px&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_button button_url=&#8221;@ET-DC@eyJkeW5hbWljIjp0cnVlLCJjb250ZW50IjoicG9zdF9saW5rX3VybF9wYWdlIiwic2V0dGluZ3MiOnsicG9zdF9pZCI6IjU0NDgifX0=@&#8221; button_text=&#8221;Apply&#8221; button_alignment=&#8221;center&#8221; _builder_version=&#8221;4.16&#8243; _dynamic_attributes=&#8221;button_url&#8221; custom_button=&#8221;on&#8221; button_text_size=&#8221;16px&#8221; button_text_color=&#8221;#FFFFFF&#8221; button_bg_color=&#8221;#3644af&#8221; button_border_width=&#8221;2px&#8221; button_border_color=&#8221;#3644af&#8221; button_border_radius=&#8221;5px&#8221; button_letter_spacing=&#8221;2px&#8221; button_font=&#8221;Ubuntu|||on|||||&#8221; button_use_icon=&#8221;off&#8221; background_layout=&#8221;dark&#8221; custom_margin=&#8221;0px||15px||false|false&#8221; custom_padding=&#8221;14px|28px|14px|28px&#8221; button_text_color_hover=&#8221;#ffffff&#8221; button_letter_spacing_hover=&#8221;2px&#8221; button_bg_color_hover=&#8221;#1fb6e9&#8243; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221; button_text_size__hover_enabled=&#8221;off&#8221; button_one_text_size__hover_enabled=&#8221;off&#8221; button_two_text_size__hover_enabled=&#8221;off&#8221; button_text_color__hover_enabled=&#8221;on|hover&#8221; button_text_color__hover=&#8221;#3644af&#8221; button_one_text_color__hover_enabled=&#8221;off&#8221; button_two_text_color__hover_enabled=&#8221;off&#8221; button_border_width__hover_enabled=&#8221;off&#8221; 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global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<p><span style=\"font-weight: 400;\">Legacy FM is a leader in healthcare facilities management training, dedicated to delivering top-quality educational programs to professionals in the industry. We are seeking a diligent and organized Executive Assistant\/Project Administrator to assist with project work and administrative duties. This part-time role is perfect for someone who is detail-oriented, excels at managing concurrent projects, and is passionate about supporting project teams to achieve their goals. There is opportunity for this position to potentially go full time in the future.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Executive Assistant\/Project Administrator will be responsible for providing executive administrative support to project managers and teams. This role involves coordinating project activities, managing documentation, and ensuring smooth operations of project workflows. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.<\/span><\/p>\n<p><b>Key Responsibilities:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project Support:<\/span><\/li>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Assist project leads in planning and executing projects.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Maintain project schedules, track milestones, and update project plans.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Coordinate project meetings, including scheduling, preparing agendas, and taking minutes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Monitor project progress, perform audits, and provide regular updates to project stakeholders.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Facilitate communication and collaboration among team members, stakeholders, and vendors.<\/span><\/li>\n<\/ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Administrative Duties:<\/span><\/li>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Manage project documentation, including creating, updating, and organizing files.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Handle administrative tasks such as data entry, filing, and correspondence.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Prepare reports, presentations, and other project-related documents.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Assist with budget tracking and expense reporting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Coordinate calendars, travel arrangements, catering, and meeting logistics.<\/span><\/li>\n<\/ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Communication and Coordination:<\/span><\/li>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Serve as a point of contact for project-related inquiries and communication.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Liaise with internal teams and external stakeholders to facilitate project activities.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Ensure effective communication and information flow within project teams.<\/span><\/li>\n<\/ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Quality Assurance:<\/span><\/li>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Assist in conducting quality assurance checks on project deliverables.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Ensure all project activities comply with company standards and procedures.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Contribute to process improvements and operational excellence.<\/span><\/li>\n<\/ul>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Education and Experience<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bachelor\u2019s Degree in Business Administration, Project Management, or a related field is preferred.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Minimum of 2 years of experience in project administration or a similar role is preferred.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Experience with ClickUp or other project management software is preferred.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Familiarity with project management methodologies and tools is a plus.<\/span><\/li>\n<\/ul>\n<p><b>Required Skills:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Strong organizational and time management skills.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Excellent written and verbal communication abilities.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proficiency in Microsoft Office and Google Suite.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ability to handle multiple tasks simultaneously and prioritize.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Detail-oriented with a high level of accuracy.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proactive problem-solving skills and a can-do attitude.<\/span><\/li>\n<\/ul>\n<p>[\/et_pb_text][et_pb_button button_url=&#8221;@ET-DC@eyJkeW5hbWljIjp0cnVlLCJjb250ZW50IjoicG9zdF9saW5rX3VybF9wYWdlIiwic2V0dGluZ3MiOnsicG9zdF9pZCI6IjU0NDgifX0=@&#8221; button_text=&#8221;Apply&#8221; button_alignment=&#8221;center&#8221; _builder_version=&#8221;4.16&#8243; _dynamic_attributes=&#8221;button_url&#8221; custom_button=&#8221;on&#8221; button_text_size=&#8221;16px&#8221; button_text_color=&#8221;#FFFFFF&#8221; button_bg_color=&#8221;#3644af&#8221; button_border_width=&#8221;2px&#8221; button_border_color=&#8221;#3644af&#8221; button_border_radius=&#8221;5px&#8221; button_letter_spacing=&#8221;2px&#8221; button_font=&#8221;Ubuntu|||on|||||&#8221; 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We are seeking a diligent and organized Executive Assistant\/Project Administrator to assist with project work and administrative duties. 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